All the content of this website are © Morphosis Partners Limited – United Kingdom.
All information provided in this website has been prepared for general information and illustration purposes and does not establish, in any form, a business or professional services relationship with the author, Morphosis Partners Limited itself, or any wholly-owned companies of Morphosis Partners Limited.
Although we have taken due care in the preparation of all information contained in this website, any reliance on the information is solely at the user’s risk. You should always take professional advice in relation to your circumstances. Morphosis Partners Limited accepts no responsibility for any loss (whether personal or business) resulting from reliance on any information contained in this website.
This Morphosis Partners Limited website contains links to other third party services and websites. Morphosis Partners Limited cannot provide any warranty (implied or otherwise) as to the accuracy or source of information contained in those websites or information you may download. Links from the Morphosis Partners Limited website to third party websites do not constitute any endorsement of these third party organisations or companies.
Morphosis Partners Limited believes that the responsible use of personal information collected on its web sites is critical to its business objectives and reputation. As part of our commitment to privacy, we have adopted this Online Privacy Statement adhering to GDPR.
Collection of personal data
The extent and type of information we receive from you on our external website depends on what you do when visiting our sites. If you visit our site to read or download information, such as news stories or articles, all of the information we collect – such as the domain from which you access the internet, the date and time you access our site, and the internet address of the web site from which you linked directly to our site – is not personally identifiable. Information about the number of visitors and their use of the site and will only be used for statistical purposes (in aggregate form) to make our site more useful and attractive to you.
If you provide us with personal data we will use it to process your online requests, to provide goods and services to you or your organisation and to let you know about other Morphosis Partners Limited goods and services in which you might be interested. For example, if you send us an email message requesting information about Morphosis Partners Limited, we will use your email address and other information you supply to respond to your request. If we intend to use your personal information to tell you about other Morphosis Partners Limited services, we will tell you so and give you an opportunity to decline to receive such communications. If you send us a resume or CV to apply online for a position with Morphosis Partners Limited, we will use the information provided to match you with available opportunities.
Your personal information will be retained only for as long as necessary to fulfil the purposes for which the information was collected or as required by law. In each case done so in lawful manner in accordance to GDPR requirement.
Protection of personal data
We do not share personal information with third parties except as necessary to carry out our business, your requests or as required by law or other legal processes. We will never sell your personal information to third parties. Morphosis Partners Limited has technological and operational security policies and procedures in place to protect your personally identifiable information from loss, misuse, alteration or unintentional destruction. Our personnel who have access to the data have been trained to maintain the confidentiality of such information. Morphosis Partners Limited understands the importance of protecting children’s privacy, especially in an online environment. Our sites are not intentionally designed for or directed at children 13 years of age or younger. It is our policy never to knowingly collect or maintain information about anyone under the age of 13.
You may at any time amend or update your personal information or request us to stop using your personal data for direct marketing purposes by contacting us at
GDPR Compliance Statement
The EU General Data Protection Regulation (“GDPR”)comes into force across the European Union on 25thMay 2018 and brings with it the most significant changes to data protection law in two decades. Based on privacy by design and taking a risk-based approach, the GDPR has been designed to meet the requirements of the digital age.
The 21stCentury brings with it broader use of technology, new definitions of what constitutes personal data, and a vast increase in cross-border processing. The new Regulation aims to standardise data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.
Morphosis Partners Limited(‘we’ or ‘us’ or ‘our’)are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognise our obligations in updating and expanding this program to meet the demands of the GDPR and the UK’s Data Protection Law Bill.
Morphosis Partners Limitedare dedicated to safeguarding the personal information under our remit and in developing a data protection regime that is effective, fit for purpose and demonstrates an understanding of, and appreciation for the new Regulation. Our preparation and objectives for GDPR compliance have been summarised in this statement and include the development and implementation of new data protection roles, policies, procedures, controls and measures to ensure maximum and ongoing compliance.
How We are Preparing for the GDPR
Morphosis Partners Limitedalready have a consistent level of data protection and security across our organisation, however it is our aim to be fully compliant with the GDPR by 25th May 2018.
Our preparation includes: –
- Information Audit– carrying out a company-wide information audit to identify and assess what personal information we hold, where it comes from, how and why it is processed and if and to whom it is disclosed.
- Policies & Procedures– revising/implementing new data protection policies and procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including: –
- Data Protection– our main policy and procedure document for data protection has been overhauled to meet the standards and requirements of the GDPR.
- Data Retention & Erasure– we have updated our retention policy and schedule to ensure that we meet the ‘data minimisation’and ‘storage limitation’principles and that personal information is stored, archived and destroyed compliantly and ethically. We have erasure procedures in place to meet the new ‘Right to Erasure’obligation and are aware of when this and other data subject’s rights apply; along with any exemptions, response timeframes and notification responsibilities.
- Data Breaches– our breach procedures ensure that we have safeguards and measures in place to identify, assess, investigate and report any personal data breach at the earliest possible time. Our procedures are robust and have been disseminated to all employees, making them aware of the reporting lines and steps to follow.
- International Data Transfers & Third-Party Disclosures– where Morphosis Partners Limitedstores or transfers personal information outside the EU, we have robust procedures and safeguarding measures in place to secure, encrypt and maintain the integrity of the data. Our procedures include a continual review of the countries with sufficient adequacy decisions, as well as provisions for binding corporate rules; standard data protection clauses or approved codes of conduct for those countries without. We carry out strict due diligence checks with all recipients of personal data to assess and verify that they have appropriate safeguards in place to protect the information, ensure enforceable data subject rights and have effective legal remedies for data subjects where applicable.
- Subject Access Request (SAR)– we have revised our SAR procedures to accommodate the revised 30-day timeframe for providing the requested information and for making this provision free of charge. Our new procedures detail how to verify the data subject, what steps to take for processing an access request, what exemptions apply and a suite of response templates to ensure that communications with data subjects are compliant, consistent and adequate.
- Legal Basis for Processing– we are reviewing all processing activities to identify the legal basis for processing and ensuring that each basis is appropriate for the activity it relates to. Where applicable, we also maintain records of our processing activities, ensuring that our obligations under Article 30 of the GDPR and Schedule 1 of the Data Protection Bill are met.
- Privacy Notice/Policy– we have revised/are revising our Privacy Notice(s) to comply with the GDPR, ensuring that all individuals whose personal information we process have been informed of why we need it, how it is used, what their rights are, who the information is disclosed to and what safeguarding measures are in place to protect their information.
- Obtaining Consent– we have revised/are revising our consent mechanisms for obtaining personal data, ensuring that individuals understand what they are providing, why and how we use it and giving clear, defined ways to consent to us processing their information. We have developed stringent processes for recording consent, making sure that we can evidence an affirmative opt-in, along with time and date records; and an easy to see and access way to withdraw consent at any time.
- Direct Marketing– we have revised/are revising the wording and processes for direct marketing, including clear opt-in mechanisms for marketing subscriptions; a clear notice and method for opting out and providing unsubscribe features on all subsequent marketing materials.
- Data Protection Impact Assessments (DPIA)– where we process personal information that is considered high risk, involves large scale processing or includes special category/criminal conviction data; we have developed stringent procedures and assessment templates for carrying out impact assessments that comply fully with the GDPR’s Article 35 requirements. We have implemented documentation processes that record each assessment, allow us to rate the risk posed by the processing activity and implement mitigating measures to reduce the risk posed to the data subject(s).
- Processor Agreements– where we use any third-party to process personal information on our behalf (e. Payroll, Recruitment, Hosting etc), we have drafted compliant Processor Agreements and due diligence procedures for ensuring that they (as well as we), meet and understand their/our GDPR obligations. These measures include initial and ongoing reviews of the service provided, the necessity of the processing activity, the technical and organisational measures in place and compliance with the GDPR.
- Special Categories Data– where we obtain and process any special category information, we do so in complete compliance with the Article 9 requirements and have high-level encryptions and protections on all such data. Special category data is only processed where necessary and is only processed where we have first identified the appropriate Article 9(2) basis or the Data Protection Bill Schedule 1 condition. Where we rely on consent for processing, this is explicit and is verified by a signature, with the right to modify or remove consent being clearly signposted.
Data Subject Rights
In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website, during induction etc of an individual’s right to access any personal information that Morphosis Partners Limitedprocesses about them and to request information about: –
- What personal data we hold about them
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from them, information about the source
- The right to have incomplete or inaccurate data about them corrected or completed and the process for requesting this
- The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use
- The right to lodge a complaint or seek judicial remedy and who to contact in such instances
Information Security & Technical and Organisational Measures
Morphosis Partners Limited takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures, including:-
SSL, access controls, password policy, encryptions, pseudonymisation, practices, restriction, IT, authentication.
GDPR Roles and Employees
Morphosis Partners Limitedhave designated Simon Hudson as our Data Protection Officer (DPO)/Appointed Person and have appointed a data privacy team to develop and implement our roadmap for complying with the new data protection Regulation. The team are responsible for promoting awareness of the GDPR across the organisation, assessing our GDPR readiness, identifying any gap areas and implementing the new policies, procedures and measures.
Morphosis Partners Limitedunderstands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR and have involved our employees in our preparation plans. We have implemented an employee training program specific to the which will be provided to all employees prior to May 25th, 2018, and forms part of our induction and annual training program.
If you have any questions about our preparation for the GDPR, please contact Simon Hudson – Data Protection Officer (DPO)/Appointed Person.